Privacy Policy

Last updated: 24 March
2026 | Version 1.0

1. Introduction

This Privacy Policy explains how Sport Systems Education, operated by Camson Commercial Limited (“we”, “us”, “our”), collects, uses, stores, and protects your personal data when you visit our website.

We are committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Please read this policy carefully. By using our Website, you acknowledge that you have read and understood how we handle your personal data.

2. What Personal Data We Collect

We collect the following categories of personal data:

2.1 Contact form submissions

When you complete our enquiry form, we collect:

Your name
Your email address
The name of your school or organisation
Your role or job title
Any information you include in your message

2.2 Email newsletter and mailing list

If you subscribe to our mailing list or request to receive updates from us, we collect:

Your name
Your email address
Your school or organisation (where provided)

2.3 Website analytics

We use Google Analytics to understand how visitors use our Website. This collects data including:

Pages visited and time spent on each page
The type of device and browser you are using
Your approximate geographic location (country or region level only)
How you arrived at our Website (e.g. search engine, direct link)

This data is aggregated and anonymised where possible. We do not use it to identify you as an individual.

2.4 Cookie consent data

When you visit our Website, we record your cookie preferences through our consent management tool. This stores a record of which categories of cookies you have accepted or declined.

3. How We Use Your Personal Data

We use your personal data for the following purposes:

To respond to your enquiry: when you submit our contact form, we use your details to respond to your message and discuss your workshop requirements.
To send you updates and information: if you have subscribed to our mailing list, we will send you relevant news, workshop updates, and information about Sport Systems Education. You can unsubscribe at any time.
To improve our Website: we use analytics data to understand how our Website is used and make improvements to its content and performance.
To manage cookie preferences: we store your consent choices so we do not ask you repeatedly and so we can honour your preferences.
To comply with legal obligations: we may process your data where required to do so by law or to protect our legal rights.

4. Our Legal Basis for Processing

Under UK GDPR, we must have a lawful basis for processing your personal data. Our bases are:

Legitimate interests: responding to enquiries you have sent to us, and improving our Website based on analytics data.
Consent: sending you marketing emails and newsletters (you can withdraw consent at any time), and placing non-essential cookies on your device.
Legal obligation: where we are required to process data to comply with a legal requirement.

5. Cookies

Our Website uses cookies — small text files stored on your device — to help us provide a better experience and understand how the site is used.

We use the following categories of cookies:

Strictly necessary cookies: essential for the Website to function. These do not require your consent and cannot be disabled.
Analytics cookies: placed by Google Analytics to help us understand visitor behaviour. These are only set with your consent.
Preference cookies: used to remember your cookie consent choices.

You can manage your cookie preferences at any time by clicking the cookie settings link in the footer of our Website. You can also control cookies through your browser settings, although this may affect how some parts of the Website function.

For more information about Google Analytics and how to opt out, visit: tools.google.com/dlpage/gaoptout

6. Who We Share Your Data With

We do not sell, rent, or trade your personal data. We may share your data with the following third parties only where necessary:

Google LLC: for website analytics via Google Analytics. Google may process data outside the UK. Google is certified under the UK-US Data Bridge, providing appropriate safeguards.
Email service provider: if you are on our mailing list, we use a service provider, e.g. Mailchimp, to manage and send emails. They act as a data processor on our behalf under a data processing agreement.
Website hosting provider: our Website is hosted by Hostinger. They may process data incidentally as part of providing hosting services.
Legal and regulatory authorities: where we are required to do so by law, court order, or to protect our legal rights.

All third parties we work with are required to handle your data securely and in accordance with applicable data protection law.

7. How Long We Keep Your Data

Contact form enquiries: we retain correspondence for up to 3 years from the date of last contact, in case of follow-up or disputes.
Mailing list subscribers: we retain your data for as long as you remain subscribed. If you unsubscribe, we will remove you from active communications and delete your data within 30 days.
Analytics data: Google Analytics data is retained for 26 months, after which it is automatically deleted.
Cookie consent records: stored for 12 months, after which we will ask for your preferences again.

Where we no longer have a legitimate need to retain your data, we will securely delete or anonymise it.

8. Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

Right of access: you can request a copy of the personal data we hold about you.
Right to rectification: you can ask us to correct any inaccurate or incomplete data.
Right to erasure: you can ask us to delete your personal data in certain circumstances.
Right to restrict processing: you can ask us to limit how we use your data in certain circumstances.
Right to data portability: you can request your data in a structured, commonly used format.
Right to object: you can object to us processing your data on the basis of legitimate interests.
Right to withdraw consent: where we rely on consent, you can withdraw it at any time without affecting the lawfulness of earlier processing.

To exercise any of these rights, please contact us and will respond within one calendar month. We will not charge a fee for reasonable requests.

If you are not satisfied with how we have handled your data, you have the right to lodge a complaint with the UK supervisory authority, the Information Commissioner’s Office (ICO), at ico.org.uk or by calling 0303 123 1113.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. These include:

Secure HTTPS encryption on our Website
Password-protected access to any systems holding personal data
Limiting access to personal data to those with a genuine need
Using reputable third-party platforms with their own security standards

While we take reasonable precautions, no method of transmission over the internet is completely secure. If you have concerns about a specific piece of data you are sharing with us, please contact us before doing so.

10. Links to Third-Party Websites

Our Website may contain links to external websites, including social media platforms and third-party booking or payment tools. We are not responsible for the privacy practices of those websites. We encourage you to read the privacy policies of any third-party sites you visit.

11. Children’s Privacy

Our Website is directed at teachers, school staff, and other education professionals — not directly at children. We do not knowingly collect personal data from individuals under the age of 18 through this Website.

If you believe a child has submitted personal data to us, please contact us and we will delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we do, we will update the “Last updated” date at the top of this page.

We encourage you to review this policy periodically. Continued use of our Website after any changes constitutes your acceptance of the updated policy.

Privacy Policy

Last updated: 24 March2026 | Version 1.0

1. Introduction

This Privacy Policy explains how Sport Systems Education, operated by Camson Commercial Limited (“we”, “us”, “our”), collects, uses, stores, and protects your personal data when you visit our website.

We are committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Please read this policy carefully. By using our Website, you acknowledge that you have read and understood how we handle your personal data.

2. What Personal Data We Collect

We collect the following categories of personal data:

2.1 Contact form submissions

When you complete our enquiry form, we collect:

Your name

Your email address

The name of your school or organisation

Your role or job title

Any information you include in your message

2.2 Email newsletter and mailing list

If you subscribe to our mailing list or request to receive updates from us, we collect:

Your name

Your email address

Your school or organisation (where provided)

2.3 Website analytics

We use Google Analytics to understand how visitors use our Website. This collects data including:

Pages visited and time spent on each page

The type of device and browser you are using

Your approximate geographic location (country or region level only)

How you arrived at our Website (e.g. search engine, direct link)

This data is aggregated and anonymised where possible. We do not use it to identify you as an individual.

2.4 Cookie consent data

When you visit our Website, we record your cookie preferences through our consent management tool. This stores a record of which categories of cookies you have accepted or declined.

3. How We Use Your Personal Data

We use your personal data for the following purposes:

To respond to your enquiry: when you submit our contact form, we use your details to respond to your message and discuss your workshop requirements.

To send you updates and information: if you have subscribed to our mailing list, we will send you relevant news, workshop updates, and information about Sport Systems Education. You can unsubscribe at any time.

To improve our Website: we use analytics data to understand how our Website is used and make improvements to its content and performance.

To manage cookie preferences: we store your consent choices so we do not ask you repeatedly and so we can honour your preferences.

To comply with legal obligations: we may process your data where required to do so by law or to protect our legal rights.

4. Our Legal Basis for Processing

Under UK GDPR, we must have a lawful basis for processing your personal data. Our bases are:

Legitimate interests: responding to enquiries you have sent to us, and improving our Website based on analytics data.

Consent: sending you marketing emails and newsletters (you can withdraw consent at any time), and placing non-essential cookies on your device.

Legal obligation: where we are required to process data to comply with a legal requirement.

5. Cookies

Our Website uses cookies — small text files stored on your device — to help us provide a better experience and understand how the site is used.

We use the following categories of cookies:

Strictly necessary cookies: essential for the Website to function. These do not require your consent and cannot be disabled.

Analytics cookies: placed by Google Analytics to help us understand visitor behaviour. These are only set with your consent.

Preference cookies: used to remember your cookie consent choices.

You can manage your cookie preferences at any time by clicking the cookie settings link in the footer of our Website. You can also control cookies through your browser settings, although this may affect how some parts of the Website function.

For more information about Google Analytics and how to opt out, visit: tools.google.com/dlpage/gaoptout

6. Who We Share Your Data With

We do not sell, rent, or trade your personal data. We may share your data with the following third parties only where necessary:

Google LLC: for website analytics via Google Analytics. Google may process data outside the UK. Google is certified under the UK-US Data Bridge, providing appropriate safeguards.

Email service provider: if you are on our mailing list, we use a service provider, e.g. Mailchimp, to manage and send emails. They act as a data processor on our behalf under a data processing agreement.

Website hosting provider: our Website is hosted by Hostinger. They may process data incidentally as part of providing hosting services.

Legal and regulatory authorities: where we are required to do so by law, court order, or to protect our legal rights.

All third parties we work with are required to handle your data securely and in accordance with applicable data protection law.

7. How Long We Keep Your Data

Contact form enquiries: we retain correspondence for up to 3 years from the date of last contact, in case of follow-up or disputes.

Mailing list subscribers: we retain your data for as long as you remain subscribed. If you unsubscribe, we will remove you from active communications and delete your data within 30 days.

Analytics data: Google Analytics data is retained for 26 months, after which it is automatically deleted.

Cookie consent records: stored for 12 months, after which we will ask for your preferences again.

Where we no longer have a legitimate need to retain your data, we will securely delete or anonymise it.

8. Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

Right of access: you can request a copy of the personal data we hold about you.

Right to rectification: you can ask us to correct any inaccurate or incomplete data.

Right to erasure: you can ask us to delete your personal data in certain circumstances.

Right to restrict processing: you can ask us to limit how we use your data in certain circumstances.

Right to data portability: you can request your data in a structured, commonly used format.

Right to object: you can object to us processing your data on the basis of legitimate interests.

Right to withdraw consent: where we rely on consent, you can withdraw it at any time without affecting the lawfulness of earlier processing.

To exercise any of these rights, please contact us and will respond within one calendar month. We will not charge a fee for reasonable requests.

If you are not satisfied with how we have handled your data, you have the right to lodge a complaint with the UK supervisory authority, the Information Commissioner’s Office (ICO), at ico.org.uk or by calling 0303 123 1113.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. These include:

Secure HTTPS encryption on our Website

Password-protected access to any systems holding personal data

Limiting access to personal data to those with a genuine need

Using reputable third-party platforms with their own security standards

While we take reasonable precautions, no method of transmission over the internet is completely secure. If you have concerns about a specific piece of data you are sharing with us, please contact us before doing so.

Last updated: 24 March
2026 | Version 1.0